Office Manager

Location: Manukau
Job Type: Full-time
Specialisation: Administration , Management
Reference: 200069649_157280827802529
  • Convenient Highbrook location
  • Exciting permanent position
  • Supporting environment

This is a permanent full-time role and a great opportunity for someone with an advanced commercial acumen who can make this role their own. Join a small but dedicated team within a leading manufacturer and distributor of high quality bathroom ware for the New Zealand and Australian market. Based in South Auckland, this long established and high profile company offers a broad range of market leading products and all-round solutions for bathrooms with style.

 

The Role

This varied role is charged with ensuring the accurate and timely processing of business transactions by the company's business and manual systems. Reporting to the CEO, your primary deliverables are the efficient operation of the Customer Services team and the timely production of an accurate monthly trial balance. To achieve this you will complete debtors and creditors reconciliations each month and ensure the accurate processing of stock takes and calculate customer rebate entitlements. This role requires you to be equally comfortable undertaking routine reconciliations and account query resolutions as well as proactively streamlining company processes and business systems. As the new Office Manager you will have to put your hand to many varied tasks:

 

Key Responsibilities

 

Accounting

This is a busy role with a diverse range of accounting duties. You will be responsible for Accounts Receivable, Accounts Payable and the monthly and weekly payroll. Ensuring goods and services have been received and timely payments have been made is key. You will also conduct credit checks, enter remittance advice details and reconcile accounts, as well as calculate monthly merchant rebates and maintain schedules of rebate accruals.

 

General Ledger

Another core responsibility of this position is to complete monthly accounts to trial balance and to complete monthly reconciliations.

 

Customer Service

As the new Office Manager, you'll be tasked with monitoring, managing and supporting the Customer Service team as well as maintaining customer discount tables in the invoicing system. To be effective in this role you will be a great communicator - you will have to see through many sets of eyes in order to understand how business processes work in order to indicate room for improvement.

 

System Management

With an enthusiastic approach, you will consistently search for more efficient ways to work and look for methods to utilize systems and to streamline business processes. One of the key outcomes of this role is to make incremental improvements to existing processes and work together with the company's CEO to introduce systems enhancements.

 

Inventory Management

You will set up new and retire old product codes from the internal system. In conjunction with the Product Support Manager, you will also set up and maintain Bill of Material for assembled products. Investigating stock variances and quarterly entering of raw materials stock take will also be part of your responsibilities.

 

Some key strengths of the successful candidate will be:

  • Proven experience in bookkeeping / accounting
  • Good understanding of inventory systems / management
  • Distinct aptitude for systems and processes and the ability to indicate room for development
  • The talent to streamline and improve those systems as you receive feedback from your team
  • Effective communication and interpersonal skills
  • Ability to multi-task, prioritise, and manage time and workload effectively
  • High level of detail orientation and numerical accuracy
  • Knowledge of MYOB, FLOW EDI/B2B and IFS would be beneficial
  • Ideally you are experienced in systems design and implementation
  • Management or leadership experience will certainly assist with the application

 

If this role sounds like you and if you think you've got what it takes - we want to hear from you! To apply online please click the 'Apply' button below. Please attach an up to date CV (Word format) addressed to Wytske Garty. If you have any questions, please don't hesitate to contact us on 09 309 7572.